What's installed on your OpenProject server?
- OpenProject 17 Community, from the official all-in-one Docker image
- PostgreSQL database and cache inside the same container
- Turkish set as the default language
- An account named admin, with a generated password shown in your panel
- Persistent volumes for uploads and the database
- HTTPS through Caddy on an sslip.io address based on your IP, so a domain is optional
- Firewall with only ports 22, 80 and 443 open
What size do you need for OpenProject?
OpenProject's documentation asks for 4 cores, 4 GB of RAM and 20 GB of free disk on a single server for up to 200 total users. It lists 8 cores, 8 GB and 40 GB for 500 users, and 16 cores, 16 GB and 80 GB for 1,500. People working at the same time matter more than the total. For a small team, start on 4 GB and set the CPU to 4 cores on the size screen. You can grow RAM and CPU separately from your panel later on.
| Use | Size | Price | Choose |
|---|---|---|---|
| A few people | 4 GB RAM · 4 vCore · 60 GB NVMe | $7.89/mo | |
| Small team | 8 GB RAM · 4 vCore · 120 GB NVMe | $13.62/mo | |
| Company | 16 GB RAM · 8 vCore · 200 GB NVMe | $25.15/mo |
Who is it for?
- Project teams that want tasks, Gantt charts and sprints in one place
- Companies wanting time tracking, a wiki and forums in the same tool
- Organisations that keep project data on their own server
- Small teams who'd rather not pay per user for a project management tool
What happens after you order?
- Set the size, make the CPU 4 cores, and pay.
- Your server starts and OpenProject installs itself. The first install takes a long time, so wait for the App row to say OpenProject is ready.
- On the Overview tab, click Open app. The login is admin, and the password is in the Password row.
- Update your email address in your profile. The install uses [email protected].
- Enter your SMTP details under Administration > Emails and notifications.
- Create your first project and add your team.
With every server
- Daily backups included in the price
- Unlimited traffic
- Full root access
- Scale RAM and CPU up or down later, and grow the disk
- Location: Istanbul · IST-1.
Good to know
- This is the free Community edition (GPL-3.0). Enterprise add-ons such as the team planner, portfolio and resource management, and SSO are paid and aren't included in the price.
- The install uses the all-in-one image. OpenProject's documentation calls it a quick start and doesn't recommend it for production, as it makes upgrading parts like the database harder. Larger teams should look at Docker Compose.
- Outgoing email isn't set up. For notifications, enter your own SMTP service under Administration > Emails and notifications. The service isn't included in the price.
- Updates are your responsibility. docker compose pull fetches the newest release within major version 17, and the database may migrate, so check your backup first.
- Your panel keeps showing the install password. If you change it, keep the new one safe yourself.
OpenProject questions and answers
How much RAM does OpenProject need?
The documentation asks for at least 4 cores, 4 GB of RAM and 20 GB of free disk for up to 200 total users, and 8 cores and 8 GB for 500. A small team can start on 4 GB with 4 cores and scale up from the panel when needed.
How many users can OpenProject support?
The official table lists 200 total users on 4 cores and 4 GB, 500 on 8 cores and 8 GB, and 1,500 on 16 cores and 16 GB. The documentation notes that the number of people working at once can change this considerably.
Is OpenProject free?
The Community edition is free and open source, with no per-user charge. Enterprise add-ons such as the team planner, portfolio management and SSO are priced per user and sold with a 25-user minimum.
Does OpenProject have Gantt charts and Scrum?
Yes. The Community edition includes work packages, Gantt charts, a Scrum backlog and sprint board, basic Agile boards, time tracking, a wiki and forums. You can also set up custom fields and workflows in it.
Can each user pick their own language in OpenProject?
Yes. This install sets Turkish as the default, and new users start with it. Anyone can switch to another language in their own profile, English included.
How do I connect my own domain to OpenProject?
Point the A record at your server's IP address and add the name to the Caddy settings. Then change SITE_URL and SITE_HOST in the .env file and run docker compose up -d, because OpenProject expects this setting to match the requested host name.